A university parking program can include semester permits for students, annual permits for employees, monthly parking arrangements, and short-term options for visitors. Each comes with its own dates, eligibility requirements, and administrative needs.
When those needs depend on manual adjustments and disconnected systems, a routine change can create extra work for several teams.
Join Zephire for Modernizing University Parking: From Permit Complexity to Operational Success, a practical webinar exploring how universities can simplify permit administration, prepare for a successful implementation, and build more connected parking operations.
| Online via Microsoft Teams
Register for the November 17 webinarManage permits around your campus calendar
Semester, annual, monthly, and short-term permits serve different needs. Academic calendars and eligibility requirements can change, and parking teams need a clear way to manage those changes.
We’ll explore approaches to simplifying complex permit programs while accommodating the schedules and rules that shape campus life. The discussion will focus on how to evaluate permit requirements and identify where existing processes create unnecessary manual work.
For teams managing several permit types, this is an opportunity to consider which recurring exceptions should become part of a more consistent process.
Prepare your teams for a successful implementation
Planning a system transition starts with understanding how your operation works today. That includes the spreadsheets, manual adjustments, and informal handoffs your staff rely on to keep things moving.
During the webinar, we’ll discuss how to assess existing workflows, identify workarounds, and align the people involved before transitioning to a new system. Bringing parking, finance, IT, and other stakeholders into that conversation helps clarify requirements, responsibilities, and expectations.
The goal is a clearer implementation plan grounded in your campus’s actual operating needs.
Connect the systems that support parking
A permit approval, change, or expiration can affect billing, access, and enforcement. When those functions rely on separate records or manual updates, keeping information aligned becomes another responsibility for staff.
We’ll explore how connecting permit management, billing, access, and enforcement can support greater operational visibility, more useful reporting, and a better experience for students, faculty, staff, and other parkers.
Understanding how these functions work together can also help teams ask more specific questions when evaluating a new system or reviewing current processes.
Measure progress beyond the launch
A successful launch is an important milestone. The next step is understanding whether the changes are helping your team manage parking more effectively.
The webinar will explore ways to evaluate manual work, permit utilization, and compliance, along with the role of real-time reporting in ongoing decisions. These measures can help teams identify where processes are improving and where further attention is needed.
Defining success early also gives stakeholders a shared basis for evaluating progress after implementation.
Learn from a university implementation
The discussion will draw on Eastern Michigan University’s implementation as a practical example.
As described in our Eastern Michigan University case study, the university needed multiple permit types, varied parking durations, an integration with Passport, and real-time reporting in place for its fall semester. That experience provides a concrete reference point for the planning and operational questions we’ll explore.
Who should attend
This webinar is designed for university parking and transportation leaders, permit administrators, campus operations and auxiliary services professionals, and finance or IT colleagues who support parking management.
Whether you’re preparing for a system transition or looking for ways to improve your current workflows, the session will help you consider the questions that matter before, during, and after implementation.
Register for the November 17 webinar
Join Zephire for a practical look at simplifying permit complexity, coordinating implementation, and supporting long-term operational success.
Register for the webinar
For a planning resource to review ahead of the session, explore our University Parking Leader’s Implementation Guide, which offers a framework for assessing current operations, planning a transition, and measuring results.